Secretary (Corporate & Commercial Department)

Key Responsibilities 

• Complete a broad variety of administrative support, including scheduling appointments (internal and external meetings), sourcing, and procuring requested merchandise for supervisor(s) and team members.
• Prepare legal documentations, official forms, notices, meeting minutes, attendance lists, proxy forms, correspondence, memoranda, reports, documents, and presentations as assigned.
• Proofread, translate, edit, review, and add recommendations on documents as assigned and upon supervisor(s)’ approval.
• Attend to daily mails and messages on all requirements or assistance required from direct supervisor(s).
• Handle initial client inquiries in both verbal and written forms on behalf of supervisor(s).
• Process timesheets, payment vouchers, and other assignments in a timely manner.
• Make arrangements for local and overseas trips; process expenses; and get reimbursements.
• Maintain and keep all client and office matters updated, including opening new files, requesting conflict-of-interest checks, and preparing files to be closed.
• Ensure that all briefings or presentation materials are well-prepared in advance of all meetings.
• Help delegate work to lawyers and ensure that the input is in keeping with the requirements.
• Perform other relevant duties as assigned.

Specification

Background and Experience 

• Bachelor’s Degree in any field.
• At least 2-3 years of administrative/secretarial experience in law firms or professional services companies.
• Knowledge in corporate documents preferred.

Skills & Attitudes 

• Communication skills – have excellent written and spoken skills in both Thai and English.
• Organizational skills – be able to effectively manage multiple assignments and prioritize work.
• Service mindset – demonstrate true commitment in achieving positive matter outcomes.
• Problem-solving skills – have excellent judgment and ability to react with appropriate level of urgency to situations that require quick response or turnaround. 
• Technological Proficiency – be proficient in Microsoft Office Suite (MS Outlook, MS Word, MS Excel, and MS PowerPoint) and be willing to learn new computer programs. 
• Other relevant qualities – detail-oriented, reliable, responsible, can-do attitude.